Medical Record Storage & Mgmt

Moving?
Relocation?
Retiring?

MD Practice Solutions provides a storage service for medical records, retaining them, on our behalf for the required number of years as determined by the College of Physicians & Surgeons of Manitoba (CPSM).

  • Medical records are stored digitally, and any paper charts are converted to digital files for storage.
  • We will ensure that any duplicate paper medical records, or electronic records are destroyed confidentially, and according to the policies determined by the CPSM.
  • Monthly, or annual storage fee options are offered.
  • If a patient wishes to have a copy of their stored medical record sent to a new physician, or for their own records, MD Practice Solutions will accept their request, compile the chart in paper, or digital format, and make arrangements for the chart to be picked up or delivered.  We will collect a fee for this service on your behalf, and provide you with financial reports for these services quarterly.

If you are moving to another province, or out of country, MD Practice Solutions will digitalize and store your medical records in accordance with the CPSM guidelines.  Generally, a deposit for the first 5 years of storage fees is required.

If a patient wishes to have a copy of their stored medical record sent to a new physician, or for their own records, MD Practice Solutions will accept their request, compile the chart in paper, or digital format, and make arrangements for the chart to be picked up or delivered.  We will collect a fee for this service which can be applied to your storage fees.  If you are moving your practice, MD Practice Solutions will digitalize and store your medical records in accordance with the CPSM guidelines.

Retiring?

MD Practice Solutions provides a storage service for medical records, retaining them, on our behalf for the required number of years as determined by the College of Physicians & Surgeons of Manitoba (CPSM).

  • Medical records are stored digitally, and any paper charts are converted to digital files for storage.
  • We will ensure that any duplicate paper medical records, or electronic records are destroyed confidentially, and according to the policies determined by the CPSM.
  • Monthly, or annual storage fee options are offered.
  • If a patient wishes to have a copy of their stored medical record sent to a new physician, or for their own records, MD Practice Solutions will accept their request, compile the chart in paper, or digital format, and make arrangements for the chart to be picked up or delivered.  We will collect a fee for this service on your behalf, and provide you with financial reports for these services quarterly.

Relocating?

If you are moving to another province, or out of country, MD Practice Solutions will digitalize and store your medical records in accordance with the CPSM guidelines.  Generally, a deposit for the first 5 years of storage fees is required.

If a patient wishes to have a copy of their stored medical record sent to a new physician, or for their own records, MD Practice Solutions will accept their request, compile the chart in paper, or digital format, and make arrangements for the chart to be picked up or delivered.  We will collect a fee for this service which can be applied to your storage fees.

Moving Practice?

If you are moving your practice, MD Practice Solutions will digitalize and store your medical records in accordance with the CPSM guidelines.

If a patient wishes to have a copy of their stored medical record sent to a new physician, or for their own records, MD Practice Solutions will accept their request, compile the chart in paper, or digital format, and make arrangements for the chart to be picked up or delivered.  We will collect a fee for this service on your behalf, and provide you with financial reports for these services quarterly.